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The Nicest Two Words in Europe: Tax Refund : Shopping: Americans can recoup double-digit taxes on many purchases. The hitch is, you have to ask.

TRAVEL INSIDER

July 11, 1993|CHRISTOPHER REYNOLDS | TIMES TRAVEL WRITER

As a group, budget-conscious travelers usually pay attention to double-digit discounts. And as a somewhat larger group, Americans tend to be reluctant taxpayers.

Yet every year, thousands of American travelers in Europe pass up the chance to legally dodge sales taxes. Are we intimidated? Confused? Ignorant?

Yes.

The taxes that more of us should be watching are known as value-added taxes, or VATs, which essentially are the same thing as retail sales taxes in the United States. In a few years, they may become more consistent throughout the European Community, but right now they vary by country. The key common element is that with a bit of paperwork, they're usually refundable to foreigners, either at the airport upon departure or by mail in following weeks.

By one estimate, Americans will spend $1.5 billion on retail purchases in Europe this year, and many of those purchases will include VATs of as much as 33%. Though no one can be sure exactly how much in potential refunds is going unclaimed, European tourism officials agree that it's a substantial number.

"A lot of people, it seems, don't bother (to collect refunds)," says Mary Kay Hartley, press and trade officer for the Italian Government Tourist Board.

Among her clients, says travel agent Amaris Bryer of Travel Ticket in Encino, "most people don't buy enough to make it worthwhile. . . . They don't make it real easy on you."

The amount that \o7 is\f7 being claimed by determined travelers offers a hint of how big the VAT pot is. Europe Tax-free Shopping System, a Norway-based company that operates programs for obtaining VAT refunds, guesses that American travelers will collect about $80 million in VAT tax refunds this year.

So why don't more travelers collect? One factor is that many merchants and foreign governments aren't in a big hurry to give back money, and VAT refund programs remain complicated and relatively under-publicized. Another factor could be European pricing practices: Most stores there include the VAT in their price-tag figures instead of adding the tax on at the register, as American merchants do. Without that visual reminder, many travelers from the United States don't stop to think about how much of their money is going to taxes.

"Before you buy, make sure," counsels Bedford Pace of the British Tourist Authority. "Because if you're buying a substantial amount, it does add up."

Some steps for travelers to take:

* Ask what your destination country's value-added tax rates are. Often they vary by type of goods. Belgium adds an average of 19% in VAT levies to merchandise costs, but for jewelry, electronics and other luxury items, the figure rises to 33%.

* Inquire about purchases that are excluded from refund policies. Many countries offer no refunds on groceries, cigarettes or services--which includes the hotel and restaurant bills that make up the bulk of most tourists' expenses.

* Find out if there is a minimum-purchase amount per merchant in order to be eligible for a VAT refund (there usually is), and if it is uniform among all merchants. In Finland, the minimum is roughly $18 spent in one store, but individual merchants are permitted to set a higher number. In France, the figure is more than $350. In England, merchants can set their own minimum-purchase figure, and they are not \o7 required\f7 to participate in VAT refund programs. * Once abroad, carry your passport when shopping. You'll need it to prove you are a foreigner and thus eligible for VAT refunds. (But keep that passport tucked away and secure from pickpockets.)

* If you feel confident in your merchant, consider having your purchase shipped directly to the United States, which circumvents VAT levies altogether and requires no further paperwork.

* Pay close attention to numbers. The United Kingdom quotes its VAT rate at 17.5%. By that it means you should expect $17.50 in taxes on a purchase that otherwise would cost $100. (It does \o7 not\f7 mean that $17.50 of every $100 purchase is taxes.) Thus, when translated into potential savings for consumers ($17.50 off on a purchase of $117.50), the refund, or savings, works out to only 14.9%.

There are other subtleties. In Sweden, the price you see on most merchandise is 17.3% taxes. But refunds vary from 15% to 17%, depending on the size of the bill. Swedish tourism officials were ready and confident with these details when I called, but many tourist office representatives are vague on such subtleties, and if specifics are important in your pre-trip preparations, you may be better off bypassing a country's tourist office and calling its U.S. consulate or trade commission instead. (Keep in mind that VAT rates and restrictions change often, and that some information in this column could be rendered out-of-date before long.)

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